Task management software comes in two basic varieties: personal and multi-user. Personal, or single user, software is intended for use by individuals to manage their time and activities. Multi-user software allows task and project scheduling that is shareable by a group of users.

Personal task management software can run the gamut from simple to-do list managers to complex project administration software. Simple to-do list software usually allows you to list and categorize your tasks by project, filter tasks by project, add notes to your tasks and print out your task lists in various formats. Some personal task managers are more comprehensive and allow you to create multiple databases and export your lists to other software.

Multi-user software is designed to encompass a wide range of activities. It may include project planning as well as assignment allocation features. It can allow you to set goals, delegate and monitor tasks, organize and schedule assignments and prioritize goals and activities. Many multi-user project management software packages also allow you to analyze the time spent on a task or project to determine whether an individual or team is working productively. Many of these packages also allow team members to make notes or communicate with the rest of the group.

When choosing a task scheduling software package you review your needs and prioritize them to determine which software will best meet your requirements. You should determine which features you absolutely must have, which features you would like to have, and which features you simply don’t need. Another important consideration is the availability of reporting and communication features.

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